Contract Detail

November 05, 2021 Letting 12:00 PM
107-62M86

Bulletin Description

This contract is for annual maintenance of electrical systems including the Signal Systems, Lighting Systems, Pump Station Systems, Surveilliance System and other Electrical Systems, many subsystems and components, mechanical system and including buildings, structures and grounds located withing District 1.

Region	District	DBE %	VBP %	Federal Project #
1	1	0.00	0.00	N/A

County(s)	Key Route(s)	Marked Route(s)	Section(s)	State Job #(s)	PPS #(s)
Various	VARIOUS		2020-213-I	C-91-008-21	N/A

Contract Specifics
A mandatory pre-bid meeting will be held on Monday, October 18, 2021 at 10:30 AM in the District 1 at 201 West Center Court, Schaumburg, IL 60196. Location Notes - Lower Level Classroom. Meeting Description - Attendees will receive a packet of additional charts, data, and specifications as part of the Contract to assist in the bidding process. Attendees will also submit their Bidder’s Special Qualifications requirements. Only those contractors who submit the Bidder’s Special Qualifications submittal will receive this additional Contract information.Although Department personnel will not answer questions at the Pre-Bid Meeting, each prospective bidder may submit a list of questions. The Department will allow each prospective bidder one representative who may read the questions out loud for the other prospective bidders in attendance. The Department may or may not answer the questions in an Addendum. Questions may also be submitted on the Illinois Department of Transportation website.The Department also welcomes the prospective bidders to submit a list of possible missing information or possible errors in the Contract. These items would be addressed, as necessary, in an Addendum.. The pre-bid meeting is mandatory for all potential prime contractors interested in bidding. Registered subcontractors and certified disadvantaged business enterprise subcontractors are encouraged to attend. The meeting will begin at 10:30 AM at which time, after a final call for everyone to sign in, the sign-in sheets will be copied. Attendees who show up after the presentation is underway will not be allowed to sign-in thereby not being considered in attendance. Failure on the prime contractor's part to attend will cause the contractor's request for authorization to bid to be denied.
Completion Date: December 31, 2022
Previously advertised on September 17, 2021 (Item 011).
No More Contract Specifics

Ask Subscribe Questions and Answers (13 Submitted / 13 Answered ) Questions not accepted as of October 26, 2021 04:30 PM.

Will the department consider creating allowance items to address the start-up costs that are required by prospective bidders? Please find below examples of these start-up requirements that have both time and/or cost impacts, all of which are not required by the incumbent : Lock and Key Transfer, Acquisition of new vehicles for EMC work, Equipping new/exiting vehicles with required GPS system, Software and licensing purchases, Training for all new EMCMS users, Preparation of preconstruction sub

The contractor should bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications available online. (10/27/2021)
Will the department consider creating allowance items to address the start-up costs that are required by prospective bidders? Please find below examples of these start-up requirements that have both time and/or cost impacts, all of which are not required by the incumbent : -Establish Contractor Facilities such as: EMC Office, EMC Dispatch Center, Equipment service shop, EMC spare parts storage facility.

The contractor should bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications available online. (10/27/2021)
What is the engineer's estimate?

The Engineer's estimate is considered confidential information and is not publicly available. (10/26/2021)
Would the department consider extending the bid date? We understand the timeline at stake with regard to the current contract expiration, but considerations need to be made for prospective bidders outside of the incumbent. Project start-up demands do not allow for sufficient time for bidders to react and be prepared for the project start date.

The bid date will not be extended. Bids will be opened as scheduled on November 5, 2021. (10/26/2021)
Article 7.3.1 SCADA System States that the 3 new servers will be paid through non routine maintenance. How will the rest of the SCADA components ie. the 400+ radios that haven’t been utilized for many years be paid?

The SCADA radios currently in Department Asset inventory will be reprogrammed (not replaced) through Article 7.1. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/26/2021)
The contract lists (GF06) Fiber Optic Innerduct, up to 1 ½” and refers to In Trench, Encased in Concrete and Embedded all as installation details, can the department create separate pay items for each as the costs for each installation type is extraordinary different and difficult to quantify under a single unit?

No changes will be made to the Plans or Specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/26/2021)
Article 2.17 specifies the requirements of the Fleet Management GPS system, while the individual system Sections refer to GPS photo reporting. Is this to be a function of the same GPS system, and can the required vehicle GPS tracker function as the “linked camera phone photo, with GPS reading and time stamp”?

No and no. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/26/2021)
There is an added annual routine cost of over $500,000 for traffic signal UPS battery replacement which is well documented in the EMCMS ticket summary. That exceeds the 25 mandatory routine annual intersections by over 400. Will IDOT consider adding a nonroutine pay item for TS UPS battery replacement?

No changes will be made to the Plans or Specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/25/2021)
The majority of IDOT expressway lighting is still HPS which has very limited manufacturing since most agencies have moved to LED lighting. Is IDOT intending to replace Xway HPS fixtures with LED using nonroutine units? Will Lane Closure pay items be paid for this work if upgrades are authorized?

No changes will be made to the Plans or Specifications for Non-Routine Pay Items and Routine Work for All Traffic Control. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/25/2021)
As materials and shipping prices continue to rise and reach unprecedented levels, some up 40% from last month’s bid and other routine items up as much as 280% from the current contract, would IDOT considered a materials escalator clause for years two and three of the contract.

The Special Provision for Steel Cost Adjustment is included in the contract, no other adjustments are available at this time.. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/25/2021)
Article 4.10 The contract lists special damage repair situations and only refers to materials, with the ongoing trash rack issue at PS26’s labor expected to exceed $300,000 how is the contractor to be reimbursed for specialty vendor costs or their own labor for these unforeseen situations? Is it the department’s intention to utilize article 4.10 regarding the labor and specialty vendor services required to remove and install the PS26 trash rack?

Refer to Article 8.40. (10/25/2021)
Article 4.10 The contract lists special damage repair situations and refers to material that exceed $100,000, but states the payment to the contractor not to exceed $100,000, how is the material difference to be paid?

No changes will be made to the Plans or Specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (10/25/2021)
Authorized quantities of many non-routine bid items have far exceeded the actual bid quantities in the current EMC contract. IDOT stated that per construction contract standards up to 10% of the total contract value may be authorized before an agreed unit price will be sought. Please clarify if the 10% in excess of the total contract value is per non-routine bid item?

The vast majority of non-routine bid items in the current EMC have not exceeded contract quantities. The Contractor should reference the Contract, Addendum and the Standard Specifications for Road and Bridge Construction for guidance on the impacts to unit or non-routine prices due to an increase or decrease of contract quantities. (10/15/2021)

Authorized Bidders

3948 Meade Inc.
625 Willowbrook Center Pkwy
Wilowbrook, IL 60527
Phone: (708) 588-2500 Fax: (708) 588-2501 Email: infraestimating@meade100.com
$39,292,732.10
0080 Aldridge Electric, Inc.
844 E. Rockland Rd.
Libertyville, IL 60048
Phone: (847) 680-5200 Fax: (847) 680-5233 Email: hcullen@aldridgegroup.com

Non Bidders

1647 Electric Conduit Construction
(Pending Authorization)
816 Hicks Drive
Elburn, IL 60119
Phone: No Record Fax: No Record Email: ktyler@electricconduitconstruction.com

Pay Item #	UOM	Description	Type	Quantity	Unit Price
X0320990	L SUM	DISTRICT ONE - ELECTRICAL MAINTENANCE	Base items	1.000
No More Pay Items