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September 21, 2018 Letting 10:00 AM
035-62F52

Plans and Special Provisions
Pay Item Report
Electronic Bidding (EBids)

Bulletin Description

Annual maintenance and operation of traffic signals, highway lighting, pump stations, surveillance, and other electrical systems in District 1.
Region District DBE % VBP % Federal Project #
1 1 0.00 0.00 N/A
County(s) Key Route(s) Marked Route(s) Section(s) State Job #(s) PPS #(s)
  • Various
  • VARIOUS
  • 2017-033-I
  • C-91-005-18
  • N/A
Contract Specifics
A mandatory pre-bid meeting will be held on Thursday, August 30, 2018 at 10:30 AM in the District 1 at 201 West Center Court, Schaumburg, IL 60196. Location Notes - Lower Level Classroom. Meeting Description - Bidders will receive additional charts and data to assist in the bidding process and will submit their Special Bidder’s Qualifications to the Resident Engineer, Naser Gholeh, P.E., by the end of the Mandatory Pre-bid meeting. (See the Special Provisions, section 1.10, for required information on the Qualifications Submittal). Pre-Bid Site Inspection locations, itinerary and program schedules will be finalized and distributed at the Pre-Bid Meeting.  Certain items will be made available for detailed inspection during the Pre-Bid Site Inspection. Bidders are encouraged to request inspection items at the Pre-Bid Meeting. The pre-bid meeting is mandatory for all potential prime contractors interested in bidding. Registered subcontractors and certified disadvantaged business enterprise subcontractors are encouraged to attend. The meeting will begin at 10:30 AM at which time, after a final call for everyone to sign in, the sign-in sheets will be copied. Attendees who show up after the presentation is underway will not be allowed to sign-in thereby not being considered in attendance. Failure on the prime contractor's part to attend will cause the contractor's request for authorization to bid to be denied.
Completion Date: December 31, 2019
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Ask Subscribe Questions and Answers (16 Submitted / 16 Answered ) Questions not accepted as of September 11, 2018 04:30 PM.

  • With the potential requirement of multiple three lane closures and an annual potential cost in excess of $120,000 for the maintenance of the newly installed RevLac CM signs, will the required lane closures be paid by non-routine items, and will they be quantified and detailed by location for this semi-yearly program?
    The Contract stands as written. (09/12/2018)

  • Section 9.10.12 refers to the EMCMS, and states all costs for programming hours are included in the routine maintenance. Due to the complexity and the capabilities of this newly developed system will these hours be capped or quantified?
    The Contract stands as written. (09/11/2018)

  • Can IDOT provide the total number of certified payroll hours the contractor has worked over the last two years?
    The Contract stands as written. (09/11/2018)

  • Q1) Can IDOT provide electronic inventory lists in excel format that detail the different items and quantities for all the different Systems within the 4500 locations? (i.e. how many poles and fixtures are there in each of the locations?) Q2) When was the last major re-wash and re-lamp program done? Q3) Please verify the lighting outages performed in previous years. The tables on pages 270-281 do not appear to be accurate.
    A1) The Contract stands as written. A2) The Contract stands as written. A3) The Department is in the process of issuing an addendum to address the discrepancy. Contractors should monitor the website for the Addendum. (09/11/2018)

  • Please confirm DBE goal is 0%
    The Department is in the process of issuing an addendum to address the DBE Goal. Contractors should monitor the website for the Addendum. (09/11/2018)

  • Q1) Is the successful bidder of this contract precluded from bidding on the potential Illinois P3 project? Q2) In anticipation of the P3 project, how would payment be affected if the 4500 locations significantly increased or decreased?
    A1) A successful bidder who is awarded the Electrical Maintenance Contract is not precluded from bidding on the potential Highway Lighting P3 Project, if such solicitation is issued, as long as the Contractor or any of its affiliated entities or persons has not provided design, specification, criteria, evaluation, review or similar assistance in the development of the potential project and related procurement.” A2) The Contract stands as written for year 2019 term (09/11/2018)

  • Section 4.10.3 refers to Jet Blast Cleaning. As the potential uses for this cleaner are very open ended in this section, does the Department have an expected quantity of usages or usage hours expected per contract year?
    The Department is in the process of issuing an addendum to clarify the issue. Contractors should monitor the website for the Addendum. (09/11/2018)

  • Section 3.6.5.11 refers to a mandatory inventory software management system. With the Departments existing inventory tracking in mind, are there any minimum system requirements, as these inventory management systems vary widely in complexity and price?
    The Contract stands as written (09/11/2018)

  • Section 10.2 Bullet Point #11 "Replace UPS batteries at 15 traffic signal locations designated by IDOT. Are we to assume this is annually? We have replaced at least triple that amount annually in the current EMC under routine maintenance. Would the Department consider making this a non routine pay item?
    The Contract stands as written (09/11/2018)

  • Section 9.16.2 refers to a weekly camera inspection of the over 250 cameras in the IDOT system, with a weekly report to be submitted by 10:00 am every Monday. Is there an existing report format to follow, and will a network connection to IDOT's VDS system be provided, or will the contractor have to perform this weekly test from an IDOT location?
    The Contract stands as written (09/11/2018)

  • Section 9.10.15 In regards to the requirement for data entry into IDOT's new 3-GIS cable management system, the contract states that the data entry and red lining plans is included. Is this labor considered routine to the contract, can it be quantified?
    The Contract stands as written. (09/11/2018)

  • The Network/System Administrator as detailed in section 9.10.3 specifically calls for 130 working days or approximately half of the year, but is also required to be on call 24x7x365. How would any after hours or off day calls be paid? Will the 130 work days requested be consecutive?
    The Department is in the process of issuing an addendum to clarify the issue. Contractors should monitor the website for the Addendum. (09/11/2018)

  • Section 9.10.14 refers to the Fleet Management GPS System, and has an update requirement of 90 seconds but also in that section there is a referral to a 2 minute update. Please confirm what update duration is required.
    The Contract stands as written. (09/11/2018)

  • The non routine item RML1 increased from 321 in the current EMC to 600 in the new EMC bid. Since the EMC is based on 3 individual one year contracts and the RML1 quantity has almost doubled, what is the expected time frame for the large increase in routine maintenance locations?
    The Contract stands as written. (09/11/2018)

  • The base bid number of routine locations dropped from 4750 in the current EMC to 4500 in the new EMC. There is a new non routine item for REVLAC maintenance with a quantity of 1566. The REVLAC maintenance will remain routine for most of the first year. Will all of the locations come off at once when the construction starts?
    The Contract stands as written. (09/11/2018)

  • Aldridge Electric is requesting an extension to the bid due date for the September 21, 2018 Letting for Item #35. In order to respond to the bid, Aldridge would require an additional 2-4 weeks.
    The Department will not extend the Bid Opening for this contract. Bids will be opened on September 21, 2018 at 10:00 am. (09/06/2018)

Authorized Bidders

  • 3948 Meade Inc.
    625 Willowbrook Center Pkwy
    Wilowbrook, IL 60527
    Phone: (708) 588-2500 Fax: (708) 588-2501 Email: infraestimating@meade100.com
    $26,979,205.00

  • 0080 Aldridge Electric, Inc.
    844 E. Rockland Rd.
    Libertyville, IL 60048
    Phone: (847) 680-5200 Fax: (847) 680-5233 Email: hcullen@aldridgegroup.com

Non Bidders

  • 0733 John Burns Construction Company
    999 Oakmont Plaza Drive, Suite 400
    Westmont, IL 60559
    Phone: (708) 638-7642 Fax: (708) 326-3499 Email: lmartinez@jbcco.com

  • 5635 Sonoma Underground Services Inc.
    103 Ford Drive
    New Lenox, IL 60451
    Phone: (815) 320-3222 Fax: (815) 320-3233 Email: Tbaldridge@sonoma-underground.com

Pay Item # UOM Description Type Quantity Unit Price
X0320990 L SUM DISTRICT ONE - ELECTRICAL MAINTENANCE Base items 1.000
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The contract details above are for informational purposes only until the Plans and Special Provisions are posted on this web page. If an addendum is posted, the contract details above may be revised. Please continue to check for addenda.